Information Systems Analysis and Design Data Collection

Question: Discuss about the Report for Information Systems Analysis and Design of Data Collection. Answer: Introduction The project report reflects on Australian Labs, that gives lab-testing services to the customers, doctors and medical businesses in Australia. The aim of this project plan is to develop the outdated inventory tracking system for the Australian labs. This development helps them in their testing services with updated information using the barcodes. It tracks the test request of the customers. The objectives of this project plan are as follows: To develop the outdated inventory tracking system of Australian Labs To track the requests of the customers and up-to-date the system for giving efficient lab services to the clients To become familiar with both functional as well as non-functional requirements of the development of inventory tracking system To estimate the time and cost benefit of the project plan Approach to Systems Development Rapid application development: This approach is used when a system is created and it is modularized within time of two-three months (Hoffe 2012). It reduces the time of development and increases the usability of the system components. Agile methodology: It is a realistic approach towards system development. The resource requirements are less and the functionality of the system is developed rapidly. It is such an approach to software delivery, which builds software incrementally from beginning to deliver it all at one time, near the ending. System Analysis and its activities System analysis is defined as the process to observe the system for purpose of development. It requires analysis as per their propose design (Krajewski, Ritzman Malhotra 2013). The major activities of this system analysis phase are the information flow, bottlenecks identification, recommended solutions for system development and operational data. Six sources of software Sources of software Description and Comparison Information technology service firms It helps Australian Labs to develop custom information system for their internal use. Packaged software providers It never perfectly matches with needs of organization. Vendors of enterprise solution software It integrates individual traditional functions of business into modules (Coronel Morris 2016). It supports order entry process, shipping and billing. Application and managed service provider It is used for immediate access to application, when carried task is generic. Open source software It is freely available includes source code and presents same purposes as the marketable software (Kendall, Kendall Wasson 2014). In-house development If expertise of system expansion with chosen platform exists in-house, then staff develops the systems. At the time of purchase of off-the-shelf software, the organization focuses on its products and vendors with criteria of price, response time, documentation, efficiency and vendor support. In the case study, this software is used as it helps to calculate the stock, store records of customers, write reports and access to business websites. Systems Requirements Functional requirements of inventory tracking system Login into the inventory control system: The inventory can only access the system after log in using email id and password. New member register: A new member should at first register with the system by giving their personal details and then they can login into the system. View the inventory status: It allows viewing the inventory status with updated entities. Search for item: A list of items and services are there, the user can search their required item from those lists. Order item: The system captures the historical order data, display the current stock levels and allow for data validation. View sold items: The sold items are viewed using this system. Approve of request: It captures the received order and request. It also captures as well as edits the request status. Receive inventory: Shipping notification is mailed to the customers so that they can come to know that their requested order is already shipped. Pick order: A pick list is produced and created the pick list sort by the stock location. Send of mail: The system must send an email to the customers when it meets certain conditions such as placing of order, sign up of customers. Non-functional requirements of inventory tracking system Usability: The system must be easy to use by the inventory manager such that they are not required to read manuals. It must be quickly accessible. Reliability: The proposed system should give proper inventory status to the user. It can add any vendors, testing offers and provide inventory status with updated entities. Performance: The system must not lag behind. It must complete updating all the databases. All the system functions should be available to the user when they turned on the system. Project Cost Benefit Analysis Cost/Benefit Analysis for Australian Labs Year of Project year 0 year1 year 2 year 3 year 4 year 5 TOTALS Net economic benefit $0.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 Discount Rate 10% 1 0.9091 0.8264 0.7513 0.6830 0.6209 PV Of Benefits $0.00 $36,363.64 $33,057.85 $30,052.59 $27,320.54 $24,836.85 NPV of all BENEFITS $0.00 $36,363.64 $69,421.49 $99,474.08 $126,794.62 $151,631.47 $151,631.47 One Time Costs $80,000.00 Recurring Costs $0.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 Discount Rate 10% 1.0000 0.9091 0.8264 0.7513 0.6830 0.6209 PV Of Recurring Costs $0.00 $22,727.27 $20,661.16 $18,782.87 $17,075.34 $15,523.03 NPV Of All Costs $80,000.00 $102,727.27 $123,388.43 $142,171.30 $159,246.64 $174,769.67 $174,769.67 Overall NPV ($23,138.20) Overall ROI = (Overall NPV / NPV Of All Costs -0.13 Table 1: Cost benefit analysis Project Schedule Work breakdown structure WBS Task Name Inventory Tracking System for Australian Labs 1 Determination of system requirements 1.1 Meet with the inventory manager 1.2 Writing the system specification 1.3 Approval of the specification 2 Appoint of software vendor for the system 2.1 Identification of vendor 2.2 Analyzing the vendor 2.3 Appointment of system vendor 3 Start designing the ITS 3.1 Efficient labor management 3.2 Inventory counts 3.3 Improvement in process of installation 3.4 Completion of ITS detailed design 4 Starting to build ITS solutions 4.1 Modification of installation procedure 4.2 Design to implement the system 4.3 Testing of the system 5 Go live and support Project Schedule WBS Task Name Duration Start Finish 1 Inventory Tracking System for Australian Labs 40 days Thu 8/18/16 Wed 10/12/16 2 Determination of system requirements 9 days Thu 8/18/16 Tue 8/30/16 2.1 Meet with the inventory manager 2 days Thu 8/18/16 Fri 8/19/16 2.2 Writing the system specification 4 days Mon 8/22/16 Thu 8/25/16 2.3 Approval of the specification 3 days Fri 8/26/16 Tue 8/30/16 3 Appoint of software vendor for the system 8 days Wed 8/31/16 Fri 9/9/16 3.1 Identification of vendor 3 days Wed 8/31/16 Fri 9/2/16 3.2 Analyzing the vendor 2 days Mon 9/5/16 Tue 9/6/16 3.3 Appointment of system vendor 3 days Wed 9/7/16 Fri 9/9/16 4 Start designing the ITS 12 days Mon 9/12/16 Tue 9/27/16 4.1 Efficient labor management 2 days Mon 9/12/16 Tue 9/13/16 4.2 Inventory counts 4 days Wed 9/14/16 Mon 9/19/16 4.3 Improvement in process of installation 4 days Tue 9/20/16 Fri 9/23/16 4.4 Completion of ITS detailed design 2 days Mon 9/26/16 Tue 9/27/16 5 Starting to build ITS solutions 10 days Wed 9/28/16 Tue 10/11/16 5.1 Modification of installation procedure 2 days Wed 9/28/16 Thu 9/29/16 5.2 Design to implement the system 5 days Fri 9/30/16 Thu 10/6/16 5.3 Testing of the system 3 days Fri 10/7/16 Tue 10/11/16 6 Go live and support 1 day Wed 10/12/16 Wed 10/12/16 Figure 1: Gantt chart (Source: Created by author) System goals The system goal is to reduce the stock outs of the inventory. It also reviews the total selling of their items on daily basis (Power, Sharda Burstein 2015). The inventory tracking system should meet with its accuracy level. System requirements The system helps to login the registered user to check for inventory orders. It also helps to deal with the queries of customers. System scope The system scope is to develop the old inventory tracking system so that it meets with system requirements of Australian Labs. It also gives automatic inventory items in an efficient manner (Chang 2016). Discussion The schedule of the project plan is reasonable, as the main aim is to end the entire plan with estimated time. System Information Requirement Investigation Techniques Stakeholders involved The internal stakeholders are employees, inventory manager, board of directors and investors. The external stakeholders are consumers, suppliers and regulators. Three traditional techniques to collect information during analysis Observing users: It involves on observing people to analyze their working. Direct observation is best when detailed procedures are documented. This technique is scientific as it helps to collect primary information (Afergan et al. 2015). The main aim of this method is that it gives detailed analysis, which helps to achieve the organizational goals. Administer Questionnaire: It involves with designing of questions as well as determines who are responding to it. It is best when most of people are involved. Document Analysis: It identifies written procedures, reports as well as other documents to identify the data that would target the current system (Baskerville Wood-Harper 2016). Usefulness of the mentioned traditional techniques Observing users: It accesses to the situations when the questions as well as interviews are impossible to conduct. It is also strong on validity as well as in-depth understanding of the analysis. It is a direct method for collecting the data as well as information. The data, which are collected using this technique, is very reliable (Chang Seibert 2016). It improves over the precision of the research outcomes. Administer questionnaire: It gives practical data and large amount of data are gathered from large figure of population in very short period (Dennis, Wixom Tegarden 2015). The outcome of this questionnaire technique is that it gives quantified results by use of software package and researcher. Document Analysis: This method is used to investigate decision-making and allocation of resources (Kersting 2012). It overcomes with the difficulties of the participation by encouraging them. The data are collected from the academic literature, manuals and guides help them to collect accurate data. Reflections and Conclusions From the project plan report, the author achieves a new developed inventory tracking information system for the Australian Labs so that they can meet with the system requirements of the lab. The possible constraints are time and budget. Within the estimated time and budget, all the activities should be carried out so that they can able to complete the project in time. It is concluded that the proposed system should be useful for the customers as it gives them information about timely delivery of their order. It also gives accurate information on their queries. The system updates all the information and makes the customers updated with current information. References Afergan, MM, Leighton, FT, Johnson, TP, Mancuso, BJ Iwamoto, KG Akamai Technologies, Inc., 2015,Method of data collection among participating content providers in a distributed network. U.S. Patent 8,972,530. 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